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IT Administrative Assistant

Phoenix, AZ, USA

Job Type


Essential Duties and Responsibilities:

  • Maintains calendars for events and appointments for IT Executives by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts, and preparing meeting materials and communications to attendees.

  • Maintains contact with customers and outside vendors and greets scheduled visitors.

  • Composes, prepares, copies and distributes proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other complex documents for internal and external distribution

  • Prepares agenda, notices, and meeting minutes.

  • Arranges Company programs, events, and conferences. Distributes invitations, itineraries and other appropriate information.

  • Represents Company values professionally in the community and at public gatherings and assists Executives with professional requests.

  • Prepares and distributes fact sheets, news releases or photographs to media representatives or others who are interested in publicizing the Company’s activities or services.

  • Organizes filing systems and supplies.

  • Coordinates domestic and international travel

  • Oversees the day-to-day operation of the office to handle incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with other building and facility management to maintain the work environment


  • Superior attention to detail and ability to meet tight deadlines

  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

  • Strong organizational, communication, and interpersonal skills

  • Strong analytical skills

  • Demonstrated ability to design and improve processes

  • Ability to prioritize and handle multiple assignments at any given time

  • High level of integrity and discretion

  • Impeccable attention to detail

  • Ability to work effectively with minimal supervision

  • Maintaining confidentiality, treating others with respect and upholding Company values is key.


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