Essential Duties and Responsibilities:
Maintains calendars for events and appointments for IT Executives by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts, and preparing meeting materials and communications to attendees.
Maintains contact with customers and outside vendors and greets scheduled visitors.
Composes, prepares, copies and distributes proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other complex documents for internal and external distribution
Prepares agenda, notices, and meeting minutes.
Arranges Company programs, events, and conferences. Distributes invitations, itineraries and other appropriate information.
Represents Company values professionally in the community and at public gatherings and assists Executives with professional requests.
Prepares and distributes fact sheets, news releases or photographs to media representatives or others who are interested in publicizing the Company’s activities or services.
Organizes filing systems and supplies.
Coordinates domestic and international travel
Oversees the day-to-day operation of the office to handle incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with other building and facility management to maintain the work environment
Superior attention to detail and ability to meet tight deadlines
Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Strong organizational, communication, and interpersonal skills
Strong analytical skills
Demonstrated ability to design and improve processes
Ability to prioritize and handle multiple assignments at any given time
High level of integrity and discretion
Impeccable attention to detail
Ability to work effectively with minimal supervision
Maintaining confidentiality, treating others with respect and upholding Company values is key.